This email contains
important information about the Einstein IRB’s new software that will be
rolled out in January 2013. Please read this entire email as it will
affect everyone involved in conducting human subjects research at
YU/Einstein, Montefiore, Jacobi, and NCB. This software will be used by
both the East Campus and West Campus IRBs.
- New IRB Software (iRIS)
The Einstein IRB is excited to announce that iRIS is scheduled to go
live in early January. The software will be rolled out throughout
2013 in a series of phases described below.
- Phase 1 (January 7): All new Exempt and Expedited
applications for submission to the East and West Campus IRBs
must be initiated in iRIS. (Only applications started
in PATS or using West Campus paper forms prior to January 7th
will continue to be accepted during January.)
- Phase 2 (February 3): The IRB will no longer accept
PATS or paper Exempt/Expedited applications.
- Phase 3 (deadline to be announced shortly): All new
Full board studies will only be accepted via iRIS
- Phase 4 (schedule to be announced shortly): Existing
studies will be “converted” to iRIS. Researchers will need to
verify the conversion and add missing information in order to
proceed with subsequent IRB transactions such as Progress
Reports and Amendments.
- The Einstein IRB will keep you
informed throughout this process via a series of emails. Up-to-date
iRIS information will also be available at: www.einstein.yu.edu/irb/education/iris.aspx
- The process of transitioning to the new software will require
extra effort on everyone’s part, but the final outcome will yield
significant benefits to the research community. To assist with the
transition, there will be quick start guides, optional training
sessions, and drop-in office hours for one-on-one assistance.
- Some of the many features and benefits of iRIS include:
- Paperless submission (all study documents are attached
electronically and submitted through the software).
- Streamlined submission process.
- Electronic signatures (applications can be routed to PIs and
chairs for electronic sign-off/approval).
- Dynamic application form (presents relevant questions based
on the answers you provide).
- Multiple browser support (iRIS can be accessed using most
browsers from PCs and Macs).
- Easy access to consents (all approved (stamped) consent
forms and other study documents will be easily accessible in
- Single portal access (post transition, researchers will be
able access all of their Einstein IRB (East and West) research
protocols in one place).
- Full review protocols will be assigned to the next available
- Important changes to the submission
process that will coincide with the release of iRIS:
- We will continue to share
additional information about iRIS including training opportunities)
throughout this transitional period.