Institutional Review Board

iRIS Newsletter - November 2012

Attention:  
This email contains important information about the Einstein IRB’s new software that will be rolled out in January 2013.  Please read this entire email as it will affect everyone involved in conducting human subjects research at YU/Einstein, Montefiore, Jacobi, and NCB. This software will be used by both the East Campus and West Campus IRBs.  
 
  • New IRB Software (iRIS)
    The Einstein IRB is excited to announce that iRIS is scheduled to go live in early January.  The software will be rolled out throughout 2013 in a series of phases described below.  
    • Phase 1 (January 7): All new Exempt and Expedited applications for submission to the East and West Campus IRBs must be initiated in iRIS. (Only applications started in PATS or using West Campus paper forms prior to January 7th will continue to be accepted during January.)
    • Phase 2 (February 3): The IRB will no longer accept PATS or paper Exempt/Expedited applications. 
    • Phase 3 (deadline to be announced shortly): All new Full board studies will only be accepted via iRIS
    • Phase 4 (schedule to be announced shortly): Existing studies will be “converted” to iRIS.  Researchers will need to verify the conversion and add missing information in order to proceed with subsequent IRB transactions such as Progress Reports and Amendments.
  •  The Einstein IRB will keep you informed throughout this process via a series of emails.  Up-to-date iRIS information will also be available at: www.einstein.yu.edu/irb/education/iris.aspx 
  • The process of transitioning to the new software will require extra effort on everyone’s part, but the final outcome will yield significant benefits to the research community.  To assist with the transition, there will be quick start guides, optional training sessions, and drop-in office hours for one-on-one assistance.    
  • Some of the many features and benefits of iRIS include:
    • Paperless submission (all study documents are attached electronically and submitted through the software).
    • Streamlined submission process.
    • Electronic signatures (applications can be routed to PIs and chairs for electronic sign-off/approval). 
    • Dynamic application form (presents relevant questions based on the answers you provide).
    • Multiple browser support (iRIS can be accessed using most browsers from PCs and Macs).
    • Easy access to consents (all approved (stamped) consent forms and other study documents will be easily accessible in iRIS). 
    • Single portal access (post transition, researchers will be able access all of their Einstein IRB (East and West) research protocols in one place).
    • Full review protocols will be assigned to the next available meeting (24/year).
  • Important changes to the submission process that will coincide with the release of iRIS:
  • We will continue to share additional information about iRIS including training opportunities) throughout this transitional period.  
 
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