Facilities Management & Engineering

FAQs

Answers

How do I find a map of the Einstein campus?
See this site map. Note that there are enclosed bridges connecting the Belfer Educational Center and the Forchheimer, Golding, Chanin and Ullmann Buildings. The corridor floors do not match up, but signs are posted in all elevator cars to guide you.

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How do I find a list of Einstein buildings and departments?
The listing of buildings, including locations within each campus building, where you may find specific rooms or offices that you may be attempting to find can be accessed here. 

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How do I obtain a work order form, and where should it be sent?
The engineering MicroMain Web Request can be completed online. This allows you to request work electronically and lets you follow the status of the request.

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Who should sign a work order?
A work order should be signed by a principal investigator or administrator with authority to approve use of your funding. 

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How long will it take for requested work to be performed?
Routine work orders will be completed in less than two weeks unless parts must be ordered. Construction projects are scheduled over the course of the fiscal year based on their scope of work and priorities set by the Dean’s office. Newer requests will be scheduled upon receipt of approval and evaluation of priorities by the dean’s office.

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When is funding necessary for an engineering project?
All work orders should include a funding source. Occasionally a request will involve work that is considered “maintenance”; in such cases the funding source will not be charged.

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How do I receive an estimate of costs for a job?
State your request for an estimate on the engineering MicoMain Web Request . 

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How do I investigate the status of my work order?
If you have submitted your work order via MicroMain Web Request., check its status electronically.

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How are charges applied to my authorized account?
Engineering will send the finance department an intercharge bill reflecting actual material and labor costs to be deducted from your designated account. This will appear on your general ledger. You will also receive a confirming copy of the initial bill from engineering.

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How do I discard a refrigerator?
First, get in touch with Environmental Health and Safety to request laboratory refrigerator/freezer clearance. Then ask Engineering to remove the Freon gas by submitting an engineering MicroMain Web Request. After the Freon gas is removed, complete a Housekeeping work order to request equipment disposal.

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How do I get new light bulbs installed?
Call Engineering Operations at 718.430.3000.

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How do I request repair for a clogged toilet?
Call Engineering Operations at 718.430.3000.

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How do I report that it is too hot or too cold, or the lights are out?
Call 718.430.3000. This line is staffed 24 hours a day, seven days a week.

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How do I get additional electrical outlets?
Submit an Engineering MicroMain Web Request to the Engineering office, Forchheimer Building, room B-60.

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How do I request or update a sign?
For building directories or room signs in corridors, you may use either an Engineering MicroMain Web Request (along with a data fabrication of sign form). Call George Lin at 718.420. 8967 to find out which sign system applies to your location. For all requests, please specify room number or directory location; the old information to be removed or updated; and the new information, using a format to match existing signs in the area.

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How do I get a new bulletin board for my area?
Purchase it directly through the procurement department and submit an Engineering work order form requesting installation.

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How do I get copies of floor plans or renovation drawings?
Square-footage drawings of departmental space are available from submitting a MicroMain Web Request.

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How do I request computer cabling?
Submit your request to ITS , who coordinate these projects and have technical expertise in specifying exactly what is needed. They will in turn submit a request to engineering on your behalf.

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How do I arrange for the moving of furniture?
Call Housekeeping at 718.430.2352.

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How do I arrange for the assembly of new furniture?
To the extent possible, all furniture purchased directly by a department via the procurement department should include onsite assembly and removal of packing materials by the vendor. If not, submit an Engineering work order, for consideration.

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How do I report a plumbing leak?
Call 718.430.3000.

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How do I arrange for nonemergency repairs?
Submit an Engineering MicroMain Web Request,either on your department’s MicroMain web connect hookup.

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How do I arrange for installation of scientific equipment?
This is sometimes done by the supplier who has been contracted by the user. If you need help (e.g., if utility lines need adjustment), submit an Engineering MicroMain Web Request on your department’s MicroMain web connect hookup.

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How do I arrange to hook up environmental equipment to a remote monitoring system?
For your department to be hookup to the environmental equipment to a remote monitoring system the user will need to submit an engineering MicroMain Web Request.

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How do I arrange to be notified for temperature sensitive freezers devices?
Fill out the Environmental Rooms & Equipment Monitoring Update Form and email the form to freezers@einstein.yu.edu

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How do I arrange to have my space renovated?
After receiving approval from the Dean’s office, submit an Engineering MicoMain Web Request on your department’s MicroMain web connect hookup.

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What services does facilities management and engineering not handle?
Requests for services listed below that we do not provide are often misdirected to our offices. This list is provided as an assist to those seeking services from others.

Service Provided by
Parking Security – 718.430.2180
Keys/Locksmith   Security – 718.430.2180
Moving Housekeeping – 718.430.2352
Cleaning Housekeeping – 718.430.2352
Provision of Batteries   Procurement – 718.430.3001
IT Cabling Engineering at request of IT Dept. – online
Telecommunications Cabling  Engineering at request of IT Dept. – online
Reserve Conference/Event Space Online “25Live”; call Roxanne Cancro, 718.430.2151

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