Office of Academic Appointments

Junior Rank Appointments

Academic rank at the level of Instructor, Assistant Professor and Associate for Full-Time, Part-Time or Voluntary faculty are established by each department and are based on an evaluation of the research, teaching, clinical, and the nature and duration of post-doctoral training.

Individuals who are appointed in the Associate ranks generally do not possess a doctoral degree or its equivalent. The Associate rank is considered to be at a level comparable to an Instructor and Principal Associate is considered comparable to an Assistant Professor.

Recommendations from the department chairs for appointment or promotion to the rank of Instructor, Assistant Professor and Associate are reviewed by the Office of the Dean but are not subject to further review prior to approval.

A visiting designation may be granted to individuals who hold a faculty appointment at another medical school and who are visiting here at Einstein for some brief, defined period of time, not to exceed one year. Renewal of a visiting appointment beyond the one year period may be requested under special circumstances.

An adjunct designation is used for individuals with a faculty appointment at another medical school, who by virtue of their teaching and/or research activities, also fulfill the criteria for appointment to the Einstein faculty. Their length of appointment will parallel the appointment and reappointment process of the faculty.

An appointment to the junior faculty rank includes the following titles:

Track Status Term of Appointment
 
RESEARCH PROFESSOR      
Research Assistant Professor FT/PT/VOL 2 years
 
ASSOCIATE        
Principal Associate FT/PT/VOL 2 years
Associate FT/PT/VOL 1 year
 
INVESTIGATOR & CET       
Assistant Professor FT/PT/VOL 2 years
Clinical Assistant Professor VOL 2 years
Instructor FT/PT/VOL 1 year
Clinical Instructor VOL 1 year
 

To initiate a junior faculty rank appointment, the following documents are to be submitted to the Office of Academic Appointments at least two months prior to the intended effective date. Initial appointments to the faculty become effective as of the date specified on the faculty application. The reappointment and promotion will become effective on July 1st of each year.

 
 
 

Appointment Documentation prepared by the Faculty Candidate:

  1. A completed and signed Faculty Appointment Application prepared by the faculty candidate.
  2. A copy of the candidate's current curriculum vitae and bibliography.
  3. A copy of the candidate's Doctoral Degree(s), or highest degree.
  4. A completed and signed Authorization to Release Information Form
  5. A copy of the letter of resignation from the faculty candidate to any other medical school at which the applicant has a current appointment (other than Visiting or Adjunct status).
  6. For an appointment in a clinical department, two letters of reference regarding the candidate's professional competence, moral character and conformity to professional ethical practices are required. Preferably, these letters should be from chairs, chiefs of staff, or directors of hospital services from facilities in which the candidate has or had an appointment.
  7. A copy of the candidate's current New York State Medical License Registration (if applicable).
  8. A copy of the candidate's American Board Certification Certificate(s) (if applicable).
  9. A copy of the Faculty Appointment Criteria signed by the Faculty Candidate.
 
 
 

Appointment Documentation prepared by the Academic Department:

  1. A completed and signed Faculty Appointment Department Recommendation Form.
  2. A letter of recommendation from the departmental chair stating that the recommendation has been reviewed by the departmental review committee.
  3. For Einstein salaried faculty, a copy of the signed letter of commitment from the departmental chair to the prospective faculty member.

Under no circumstances should an individual use his or her proposed title until such title is approved in writing.

Joint Appointment: Where a faculty member is being proposed for an appointment to more than one academic department, the Faculty Appointment Department Recommendation Form must be signed by both departmental chairs and submitted with each chair's letter of recommendation.

 
 
 

Appointment Documentation for Secondary and Tertiary Departments

  1. Faculty Appointment Department Recommendation Form. The application must be signed by the primary departmental chair as well as the secondary and/or tertiary departmental chair.
  2. Letter of recommendation from the departmental chair of the secondary or tertiary department stating that the recommendation has been reviewed by the departmental review committee.
  3. Current curriculum vitae and bibliography.
 
 

Promotion Documentation

  1. Faculty Promotion Department Recommendation Form.
  2. Memo from the departmental chair recommending the proposed promotion and the effective date of the promotion.
  3. Current curriculum vitae and bibliography.
  4. Copy of current New York State Medical License Registration (if applicable).
  5. Copy of American Board Certification Certificate(s) (if applicable).

For a joint promotion, the Faculty Promotion Department Recommendation Form must be signed by both departmental chairs and submitted with each chair's memo recommending the promotion.

 
 
 

Change of Status Procedure

  1. For existing faculty members who are changing their status (e.g. from Full-Time to Part-Time or from Part-Time to Voluntary), a Faculty Change of Status Department Recommendation Form is to be submitted to the Office of Academic Appointments.
 
 
 

Transfer Procedure

  1. Memo from the new departmental chair acknowledging the transfer to include all updated contact information.
  2. For Einstein salaried faculty, a copy of the signed letter of commitment from the departmental chair to the faculty member. 
 
 

Faculty Termination Notification Procedure

This procedure is to be followed for faculty who are resigning or being terminated from an Einstein faculty appointment. 

  1. Faculty Termination Department Recommendation Form signed by the departmental chair indicating the termination reason, effective date and forwarding information.
  2. Copy of letter of resignation (if applicable).
 
 
 

Reappointment Procedure

Each year, the departmental chair is provided with a list of their faculty whose term of appointment is due to expire as well as those members of the faculty with indefinite appointments.

Each faculty member interested in maintaining their academic appointment with the school shall provide adequate documentation of their academic activities to support their continuing appointment. Once this documentation has been provided to the chair's office, a recommendation may be made to the Dean concerning the reappointments. The reappointments are effective for the academic term on July 1st of each year.

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